Time Off Management, PTO & Staff Leave – HR Software

Request time off, approve PTO, and run staff leave management from one calendar — without spreadsheets or email chains. Employees submit a request. Managers see who else is off. Balances update automatically. That is the core workflow, and it is why teams come to TimeOffLedger first. The same employee record can also hold HR facilities when you need them: biometric integration, automated attendance, appraisals, compliance documents, timesheets, and payroll inputs. You do not buy a second system to grow from a leave planner into a connected HR platform.

See absences by department, role, or location on one calendar. Apply location-based public holidays and workplace-specific policies so a UK bank holiday and a US PTO day do not collide in the same cell. Plan coverage from the wallchart instead of a spreadsheet nobody trusts and an email chain asking who is in. Operations and HR work from the same view of employee time off. If two people book the same Friday, you see it before you approve — not after payroll.

See who is checked in, remote, or on leave in one attendance view. Add biometric integration so TimeLog punches sit next to approved PTO — no re-keying and no clock-in spreadsheet. Hours flow into timesheets and payroll prep the same way leave updates the wallchart. Managers and HR work from the same record, not an email chain asking who clocked in. If someone is on approved leave, they do not show as late — you see it before payroll, not after.

Employees request PTO, sick leave, unpaid time off, and custom absences in seconds instead of mailing a form or editing a shared sheet. Managers approve with one click. The annual leave calculator and balances update automatically, including accruals and PTO rollover rules. The team availability wallchart shows who is off before a clash hits the schedule. That is staff leave management as a daily habit, not a month-end cleanup. The system stops the email chain.

The core is time off and staff leave management: PTO requests, accruals, rollover rules, and a live wallchart. Around that sit the HR facilities growing teams actually use — biometric integration, automated attendance, an appraisal system, employee management, compliance uploads, payroll preparation, and timesheets — included in the same $1.45/user plan.

Staff holiday tracking, PTO requests, accruals, carry-forward (PTO rollover rules), and absence reporting. Annual leave, sick leave, unpaid time off, and unlimited custom types. The wallchart is the source of truth for who is available.

TimeLog automates check-in and check-out for on-site and remote teams. Biometric integration syncs punches with approved leave and public holidays. One attendance view — no punch list, no clock-in spreadsheet, no re-keying.

One directory for profiles, departments, roles, and workplaces. Unlimited users with a role-based permissions HR portal for Admin, Manager, and Standard User. Every employee record ties back to leave and attendance.

Store contracts, certifications, and policy acknowledgments on each employee profile in the system. Compliance files sit next to leave history, not in a shared drive. Find the right HR document in seconds at audit time.

Turn approved leave, attendance, and timesheets into payroll inputs for the finance team. No re-entering hours or absences by hand each cycle. This prepares payroll data — it is not a full payroll bureau.

Employees log hours, managers approve with one click, and approved timesheets flow straight into payroll. No duplicate entry, no chasing sign-offs, no end-of-month scramble.